For small art galleries and artist co-ops
Art gallery consignment software with a login for every artist
ConsignWall is art gallery consignment software for small galleries and artist co-ops that tracks every consigned piece: its artist, price and photo, the wall or storage spot it's in, when its consignment ends, and whether it sold or went back. Each artist gets a login that shows only their own work.
Artist logins
“Did my piece sell?” answered before anyone calls
Invite each consigning artist by email. Their login shows their own work and nothing else: which pieces are on the wall, which are in the back room, what sold, for how much and when, and when each consignment ends.
They keep their phone and email current themselves, and propose new work for your next intake with a photo and an asking price. You stop answering the same questions by hand every week.
From intake to the red dot
Every consigned piece has a status, a place and a date
Stage 1 of 5
Proposed
The artist sends in a new piece with a photo and asking price, or you enter it at intake.
Stage 2 of 5
Received
Checked in with today's date. The consignment end date fills in from your default length.
Stage 3 of 5
On the wall
Hung on a named wall, or moved to storage. Every move is dated.
Stage 4 of 5
On hold
Set aside for a buyer who is coming back, so nobody sells it twice.
Stage 5 of 5
Sold or returned
Sold with the price and date, or handed back to the artist when the consignment ends.
Inventory, walls and history
A consignment inventory built for one gallery space
Artwork consignment tracker
Each piece carries its artist, inventory code, retail price, the artist's split, a photo, the date it came in and the date its consignment ends. The dashboard lists consignments ending in the next 30 days, so returns get arranged before an artist has to ask.
Know which wall it's on
Name your walls, rooms, front window, storage racks and off-site shows. The wall board shows every piece where it hangs; drag one to a new spot and it's moved, with the date in its history.
Sold, held or returned in one tap
The person at the desk marks a piece sold with the price and date, holds it for a buyer, or marks it returned. The artist's page shows the change as soon as it's saved.
A history for every piece
Received, hung, moved to storage, held, sold: each change is logged with who made it and when, so a question about a piece from last spring has an answer.
Bring your consignment spreadsheet
Import the inventory sheet you keep now from CSV: artists and locations are matched by name or created, and pieces already in by inventory code are skipped. Export everything back to CSV whenever you like.
Proposals before intake
Artists propose new pieces with a photo, size, medium and asking price. You see what's coming before the delivery day and receive each piece with one change of status.
The wall board
See what hangs where, then drag it somewhere else
Each wall, room and rack is a column. Rehanging for a new show is a few drags, and a piece moved to storage says so on the artist's page.
Artist co-op gallery software
Desk shifts without handing over the keys
On the Co-op plan, members on a desk shift sign in as desk volunteers: enough to sell, hold or move work, and nothing that changes the inventory itself.
A volunteer can
- ✓Look up any piece by title, artist or code
- ✓Record a sale with the price and date
- ✓Put a piece on hold for a buyer
- ✓Mark a piece returned to the artist
- ✓Move a piece between walls and storage
A volunteer can't
- ✕Change a title or a price
- ✕Edit an artist's details or split
- ✕Add or delete pieces
- ✕Invite people or change the gallery's settings
Plans and prices
Priced by the size of your gallery
Artist logins, the wall board, photos, history and CSV import come with every plan. Sold and returned pieces never count against your limit.
| Plan | Solo | Gallery | Co-op |
|---|---|---|---|
| Price | $19 a month, or $190 a year | $39 a month, or $390 a year | $69 a month, or $690 a year |
| Consigning artists, each with a login | 15 | 60 | Unlimited |
| Pieces in the gallery at once | 300 | 2,000 | Unlimited |
| Walls, rooms and storage spots | 10 | 30 | Unlimited |
| Staff logins | None | 5 | 10 |
| Desk volunteer logins | None | None | Unlimited |
| Try Solo | Try Gallery | Try Co-op |
Every gallery starts with 30 days free, no card. Solo suits an owner-run gallery, Gallery adds staff logins, and Co-op adds desk volunteers.
Before you sign up
What galleries want to know first
- How do small galleries track consigned artwork?
- Most start with a spreadsheet and a binder of signed consignment sheets. That works until pieces start moving between walls and storage, desk shifts change hands, and artists ask for updates. ConsignWall keeps the same list (artist, piece, price, dates, location, status) in one place everyone at the gallery works from, with a dated history behind each piece.
- Will my artists know when their work sells?
- Yes. Invite each artist by email and they get their own login. They see only their own pieces: status, which wall or storage spot, received date, consignment end date, and the sold date and price. They can keep their contact details current and propose new pieces, and they can never see other artists' work or your notes about them.
- What should an art gallery consignment agreement include?
- Usually the artist and gallery names, a list of the consigned works with retail prices, the commission split, how long the consignment lasts, who insures the work, how and when the artist is paid, and what happens to unsold pieces at the end. ConsignWall doesn't replace the signed agreement, but it records the terms you track day to day: each piece's price, the artist's split, and the consignment end date.
- Is this art inventory management software?
- For a consignment gallery, yes: an inventory of consigned work with locations, statuses and photos. It leaves out what a small gallery rarely needs (a collector CRM, invoices, a website builder and email marketing), which is why it costs a fraction of the big gallery suites.
- We're an artist co-op with volunteer desk shifts. Is it built for that?
- That's what the Co-op plan is for. Members who take a desk shift get a volunteer login that can record a sale, a hold, a return or a move, but can't change titles, prices or artist details. Each member also gets an artist login for their own work.
- Does ConsignWall pay artists or work out what they're owed?
- No. It records each piece's sale price and the artist's split so the numbers are in one place, but paying artists stays in your bookkeeping. There's no point of sale and no card processing for artwork.
- How do I move my consignment spreadsheet in?
- Export it as CSV and upload it on the Pieces page. Each row is a piece; columns like artist, artist email, title, medium, price, status and location are picked up by name. Artists and locations that don't exist yet are created, and a row whose inventory code is already in ConsignWall is skipped, so importing the same file twice adds nothing.
- Is there a free trial, and what does it cost after?
- A new gallery gets a month on the house with no card on file. When the month is up nothing is deleted: you can still look everything up, but recording new pieces, moves and sales waits until you pick a plan. The smallest, Solo, is $19 a month and covers an owner-run gallery with 15 artists and 300 pieces on hand.
Retire the consignment binder this month
Import your spreadsheet, name your walls, and invite your first artist. It takes an afternoon.
Start tracking consignmentsUpdated October 10, 2026
